Generating Direct Debit (ACH)

After generating monthly transactions and gathering recurring payments, you can then quickly generate a direct debit file. Generating a direct debit file is, in most cases, a monthly process and can be accomplished in the Periodic Processing area of the Tenant Accounts Receivables program.

Note: You must first gather all customer payments/transactions in order to create and generate the direct debit file.

On the Main Menu screen, click PERIODIC. The Periodic Processing screen opens.

Select the Monthly tab and click GENERATE DIRECT DEBIT (ACH). The Generate Direct Debit (ACH) Wizard is initiated.

Hint: Even though the generate direct debit (ACH) option is available on the Monthly tab, there are several options for generating direct debits depending on the account: daily, monthly, and annually.

Click START, select the bank account you want to work with from the drop-down list and click OK. Only the bank accounts that have been set up for direct debit are accessible from the drop-down list.

Hint: You can enable direct deposit for a bank account in the Setup area of the program. See "Setting Up Bank Accounts"

Specify the processing date. This is the date the direct debit withdrawals will be deposited in the specified bank account (usually the first of the month).

Select the developments that you want to work with by checking the checkbox(es). By default, all developments are checked.

Hint: Click to check all checkboxes; click to uncheck all checkboxes.

Click OK and then click NEXT to continue on with the wizard.

Select the direct debit profile for which you want to generate direct debits. See "Setting Up Direct Debit Profiles"

Click NEXT to continue. The direct debit file is prepared.

Click NEXT to continue. The Generate Direct Debit (ACH) Prepare Listing appears.

10.

Review and confirm the direct debit details you have set up and SAVE or PRINT the report for your records. Click CLOSE to exit the report and return to the wizard. (Please note, there are page breaks inserted after every development.)

11.

Click NEXT to generate the direct debit file.

12.

Click NEXT again to post all the generated direct debit transactions. Depending on your policy settings, the transactions will automatically post to General Ledger. See "Post Receivables Transactions to General Ledger"